Managing User Access for Applications

To set up or revoke rights to use an application other than AMU:

  • First select a location, then click on the radio button next to the required application.
  • This will open a staff list for that site with the available levels of access for the selected application.
  • The information is displayed as a table - staff members in the left-hand column and different levels of access along the top bar.
  • Filters can be used to include or exclude teachers and non-teachers in the list and to display the staff members’ positions.
  • Refer to Using the Filters in Application Management Screens.
  • Check boxes are displayed in each column against a staff member’s name.
  • Ticking and unticking boxes adds or revokes application access.

Important

  • ALL ticks MUST be removed from a staff member BEFORE they leave your site - while their name is still in your AMU list.
  • Otherwise, the staff member will retain application access to your site after they have left and a Service Desk Incident will need to be logged to have this removed.

Examples:

  1. Single access level for PRC showing two staff members with ticked boxes which means that they can access and use PRC as a PRC Co-ordinator.
  • Touch the cursor on the staff member’s name to display the DET User ID.

Figure 1 - Shows PRC administration page with single level of access:

../_images/otherprc.png
  1. Multiple levels of access available for SRS - School Resources System with access granted for Local Group 1 and Local Group 2.

    • Touch the cursor on a tick box to display a description of the role, eg. Office Staff Group - the message reads: Members of the Office Staff group can access the office folder within the staff faculty share of the eT4L server.

Figure 2 - Shows SRS (School Resources) administration page with multiple levels of access and the cursor on Office Staff Group:

../_images/othersrs.png

Note

  • All changes are made in real-time. As changes are being made, the database records are being updated and the access is being allowed or removed.

Allocating Access

  • Click the check box to display a tick and give access to the relevant staff member.
  • If successful, the box will show green as the tick appears.
  • If unsuccessful, the box will show red and display an error message - try ticking again.
  • If still unsuccessful, report the exact wording of the error message to the ICT Service Desk.

Removing Access

  • To remove access, click the check box to remove the tick.
  • A green box indicates success.
  • A red box indicates failure so try unticking again.
  • If still unsuccessful, report the exact working of the error message to the ICT Service Desk.

Important

  • ALWAYS remove access from a staff member *BEFORE* they leave your site - while their name is still in your AMU list.
  • Otherwise the staff member will retain application access to your site after they have left and a Service Desk Incident will need to be logged to have this removed.

Other Application Help Files

Refer to the Help files within the specific applications, eg. EMU - Help and SMU - Help, for an understanding on how each access level relates to the application.